Shane Broadwell called the meeting to order at 9:01 am.

Minutes

Motion to approve: Steve Gaffney

Second: Paul Steward

Vote: Unanimous, motion carried

Treasurer's Report

Justin Rudgick reported that the City of Oswego has donated $50,000.00. The 1099 tax forms need to be issued to any business that the Land Bank has paid $600.00 or more to. Business W9 forms will need to be collected from businesses that the Land Bank pays over $600.00. Dave Turner suggested asking for a W9 from any business the Land Bank does business with in order to prevent last minute phone calls to businesses. The Land Bank's current bank account balance is $163,418.73.

Old Business

a. Property updates i. Surveys, auctioneers, light construction

Richard Mitchell explained that the surveys have been done and the properties have been staked.

Daniel Stevens distributed a list of auctioneers. He explained that the auctioneers cannot commit to a fee schedule until they look at the property and contents available. The first two pieces of property that are being considered for an auctioneer content evaluation are East 11th Street, Oswego New York and the property in Sandy Creek that borders the Oswego County Fairgrounds. They may be interested in the property as well. Site visits will be in two weeks; specific dates will be determined.

Shane Broadwell explained that the board needs someone on contract to help with light construction projects when needed. An RFP should be developed. A policy should be created to outline the details of the contract. Richard Mitchell suggested a fiscal threshold be put in place to determine if decisions are made immediately or if they need to go to the Property Committee. Need to develop a prequalified list of contractors for emergency construction. Justin asked how the board decides if an auctioneer is brought in or if the dumpster is brought in. This will continue to be a discussion

b. Web Site Updates

Paul Stewart explained that the deadline for the website is January 31, 2017.

c. Signage Update

Dave Turner shared the designs of the new Land Bank post signs with the committee. They will be in place next week.

Justin inquired about stationary for the Land Bank. Dave will send the stationary layout to Justin and Dan Stevens so they can print on demand as opposed to paying to have stationary printed. Shane suggested a business card. Justin thought that it would be best to wait for the Executive Director to be hired then order business cards. After discussion it was decided that Buildings and Grounds would be contacted regarding ID Badges for the Board of Directors to help identify them when they are at the Land Bank properties and Dave Turner will develop a Rack Card to hand out to neighbors.

Phil Church will find some space in the county building to store the extra Land Bank property signs.

d. Membership of Acquisition and Distribution of Property Committee

Shane Broadwell announced that the members of the Acquisition and Distribution of Property Committee: Joe Fiumara, Justin Rudgick, Dave Turner, Steve Gaffney, Marty Webster and Shane Broadwell. This committee could make decisions between meetings. The purpose is to make recommendations to the full board and research properties. Paul Stewart would like to be on the committee. A timeline to flip the properties is important. Shane would like to move them as quickly as possible.

e. Grant Update

Dave Turner said that the $75,000.00 LISC grant board would like a progress report, via a conference call, prior to finalizing the additional $75,000.00. The Enterprise Grant has been applied for and the status of that grant should be known soon.

f. 2017 Budget

Philip Church explained that the budget has been established but does not need to be adopted until the organizational meeting. There was question as to whether the tipping fees that were not used last year would carry over to this year, giving the committee $150,000.00 The tipping fees with solid waste money budgeted in 2016 that was not used does not carry over to 2017. However the Land Bank has $75,000.00 to use in 2017. The tipping fees will need to be approved for 2018 at the end of this fiscal year.

New Business

a. Organizational matters: date of organizational meeting, standing committing meetings and reports due.

AUDIT - By-Laws Section 10 Leg. Farfaglia, David Turner and Steven Gaffney

GOVERNANCE - By-Laws Section 11 Justin Rudgick, Joseph Fiumara and Marty Webster

FINANCE - By-Laws Section 12 Leg. Broadwell, Thomas Schneider' Jim Dowd and Paul Stewart

The Organizational Meeting will be held in April.

b. City of Oswego Properties - Justin

Justin Rudgick explained that there were nine properties the City of Oswego would like the Land Bank Board of Directors to consider acquiring. He would like to know the process of getting the properties into the Land Bank. These properties are candidates for demolition. He added that there are 10 additional properties that could be considered for rehabilitation. The nine properties are all city owned. Justin would like the money the city donated to the Land Bank used to demolish these properties. He added that the city would like the two properties on Bridge Street donated back to the City of Oswego after demolition. Paul Stewart brought up that the Land Bank should consider whether the property is demolished not the respected city. Joe Fiumara explained that the code enforcement cannot condemn a property an engineer needs to do that. Phil Church added that a policy be developed on returning properties back to the municipalities. There was concern that this will set a precedent. Marty Webster suggested that the Land Bank keep the properties on Bridge Street and develop the area. He added that it is in the scope of the mission of the Land Bank to redevelop areas. Dave Turner explained that the bulk of the money comes from the attorney general and there are some policies that need to be followed to use their funds. He added that it is important of long term fiscal responsibility. If the Land Bank demolishes all property as opposed to rehabilitation then the Land Bank will not be self sustained. Dave asked Justin if the properties being proposed are clear of all utilities. Justin will look into it.

c. Town Hall with Municipalities

Shane Broadwell is reaching out to towns and municipalities asking them to provide a list of properties for the committee to review. To date the listing of properties for the rural areas have been through the Oswego County tax auction process. The Land Bank put out an official invitation to invite all towns and hold an information event at CiTi. Town Supervisors, Code Enforcement Officers and Town Council Members should be invited. . Marty Webster suggested an ad in the paper for the event. New York State has a registry for properties that are vacant. An agreement between the City of Fulton and the Land Bank needs to be developed in order for Fulton to be involved with the Land Bank. There needs to be a follow-up with the city of Fulton. The Agreement with the Land Bank will be sent to the City of Fulton Mayor.

d. Authorize RFP for tank removal – Mexico Property

The committee received a list of contractors that the DEC has on file. The committee was asked to authorize a base bid which would involve pulling the tanks, back filling, testing and permits.

Motion to authorize the Bid to be sent to all Oswego County and highlighted contractors listed by the DEC: Dave Turner

Second: Marty Webster

Discussion: Marty said that the surveyor will locate the tanks on the survey. The Bids will be published the same as other Bids so any contractor will be able to bid on the job.

Vote: Unanimous, motion carried

Dan Farfaglia left at 11:02 AM.

Marty has been in discussion with SUNY Oswego regarding developing a documentary for the Land Bank. Under the support of the Board, these discussions will continue. Rich spoke with the DEC on any state funding.

Executive Session

Motion to go into Executive session to discuss the creditworthiness of specific companies regarding bid results and the Executive Director Candidate pool at 11:04: Joe Fiumara

Second: Phil Church

Vote: Unanimous, motion carried

Motion to re-enter open session at 11:35 AM: Dave Turner

Second: Joe Fiumara

Vote: Unanimous, motion carried

Bid Results - demolitions

Motion to approve pending reference check and verification for price on Mexico Property: Dave Turner

Second: Steve Gaffney

Vote: Unanimous, motion carried

Adjournment

Motion to adjourn: Philip Church

Second: Steve Gaffney

Vote: Unanimous, motion carried

Meeting adjourned at 11:36 am.

Minutes

Notice

Agenda

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© 2017 oswego county land bank

January 20, 2017

Select Meeting Date

Present
Leg. Shane Broadwell
Phil Church

David Turner
Leg. Dan Farfaglia
Steve Gaffney
Joe Fiumara
Rich Mitchell
Paul Stewart
Justin Rudgick
Marty Webster

The Palladium Times

Staff / Guests
Leg. Frank Castiglia
Dan Stevens, Purchasing Director

Excused
Jim Dowd
Dave Domicolo


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